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Grants Management Officer 43 views

Organization Profile

RefuSHE protects, nurtures, educates, and empowers young refugee women and girls in East Africa through a unique holistic model that provides protection, shelter, education, case management, counseling, childcare, vocational training, and legal support. RefuSHE’s holistic programming meets the imminent needs of unaccompanied, separated, and orphaned refugee girls, young women, and their children.

Founded in 2008, RefuSHE is a registered non-governmental organization with headquarters in Nairobi, Kenya and a 501(c)3 charitable organization with offices in Chicago, USA. It is the first and only organization dedicated to refugee girls in East Africa. Over the past fifteen years, RefuSHE has grown to become a leading institution and global thought-leader in the field of refugee protection.

Position Title: Grants Management Officer

Department: Fundraising and Communications

Supervisor: Chief Investment and Resources Officer

Location: Nairobi, Kenya

Gross Monthly Salary Range: KES 90,000-110,000

Position Summary

RefuSHE is looking for a Grants Management Officer to lead in grants reporting and support grant and donor relationship management as needed for the organization including government, institutional foundations, corporate, and medium-sized family foundations. This includes but is not limited to coordinating with the Finance team to ensure timely financial tracking and reporting, with the Monitoring and Evaluation team on reporting against agreed indicators, and with the Programs team for narrative reporting updates.

Key Responsibilities

Under the supervision of the Chief Investment and Resources Officer, the Grants Management Officer will undertake the following functions:

1. Manage the organization’s grant reporting portfolio, which includes financial and programmatic reporting in compliance with donor requirements.

2. Manage the report writing process, including timely collection and organization of all reporting materials and requirements from different departments, and providing editorial reviews and content creation as needed.

3. Support in reviewing grant contracts and agreements and communicate agreement terms to executive leadership, finance, and program teams effectively, ensuring adherence to all requirements.

4. Manage reporting timelines and deadlines and monitor existing grants reporting for compliance with grant agreements.

5. Work closely with the Finance team to monitor grant budgets and spending to ensure grant compliance, ensure grant funds are not over/under spent, and resolve any discrepancies.

6. Coordinate efforts to ensure timely submission of financial reports.

7. Maintain and update organizational grant reporting schedules and manage all Letters of Agreement (LOAs) within the RefuSHE document sharing platform; ensure all team members are aware of upcoming deadlines.

8. Assist with providing grant related documentation for the annual financial audit as required.

9. Update and maintain grant related information within Salesforce.

10. Support in proposal development activities as needed to foundation, corporate, and government funders, including, but not limited to: preparation of proposal data/content (with the M&E team); development of proposal budget (with the Finance team), proof-reading and editing, proposal submission, and follow-up.

11. Support in researching and writing letters of inquiry to prospective funders and partners.

12. Support communications and business development staff to collect experiences and success stories from beneficiaries in a sensitive manner.

13. Maintain a comprehensive record of all grants reports.

14. Perform any other lawful duties that may be assigned to you by your supervisor.

Personal attributes

· Active listening, negotiation, and presentation skills.

· Ability to build and manage interpersonal relationships effectively at all levels of

· the organization.

· A high degree of attention to detail.

· Excellent planning and organizational skills.

· Ability to multitask and meet strict deadlines.

· Ability to remain flexible in a dynamic environment and work well in a team across time zones.


· Bachelor’s degree required; Master’s degree in relevant field preferred.

· Excellent command of English and Kiswahili.

· A minimum of 3 years of experience managing grants and/or contracts in social change, global development, or a related field.

· Demonstrated technical grant management background, including a deep knowledge of and experience with grant reporting, preferably to US government agencies.

· Excellent writing, editing, and proofreading skills, including a strong ability to turn data and numbers into concise and compelling narratives.

· Experience with grants management and reporting compliance and understanding of budgets.

· Quick-learner with an advanced comfort level with technology; experience with Salesforce and other software packages for prospect-related research preferred

How to apply

Application Procedure

Send your CV and a cover letter indicating your current/previous salary to, citing the position title “Grants Management Officer” in the email subject line, by close of business on 12th April 2023.

We appreciate all applications received, however, please note that only shortlisted candidates will be contacted.

Consent: By applying for this position, I hereby consent for RefuSHE to collect, process, and store my personal data in accordance with the privacy policy. I understand I may withdraw my consent at any time by contacting the email address provided in this job advert to withdraw my application.

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